Job Rejection Letter How to Write One Candidates Will Appreciate

Job Rejection Letter How to Write One Candidates Will Appreciate When youre a hiring manager, sending a job rejection letter probably feels awkward. You may be tempted to ghost the candidate completely, especially if shes obviously not a good fit for the fleck. Dont do it Ignoring a candidate who took the time to apply and vorstellungsgesprch for the openingprobably putting aside otzu sichbei commitments, such as her current job, to come to your company or speak to you on the phoneis a career faux pas that will make you seem unprofessional and frankly pretty rude.Its important to extend the courtesy of informing candidates that youre offering the standort to someone else or moving forward in the hiring process with other candidates. That way, applicants know where they stand and can move forward with their job search.Even applicants who are clearly unqualified and arent going to be part of your interview process deserve a polite rejection email letting them know that they arent a goo d fit.Sending a rejection email or letter isnt just important for the job applicants its also an opportunity for you as a hiring manager. Youre demonstrating that your company exercises professionalism and positive employment practices. Plus, you never know when you might encounter that candidate or someone she knows in the future. Its very possible you might encounter her when youre both in different positions in the future, particularly if you work in a small, tight-knit industry. Even if she wasnt a good fit for this particular role, you still want her to have positive associations with her interview process and you as a professional. She could also have friends or colleagues whom you might encounter, too, and you never know what she might discuss with them.So, how do you go about writing a rejection letter?Here are three types of applicants with whom you will likely work during the hiring process and tips for crafting rejection letters to each.Three Job Applicants to Send Reject ion Letters1. The applicant youre not selecting for an interviewApplicants who arent receiving an interview dont require personal emails notifying them of your decision. They probably arent qualified for the role, and youre unlikely to speak to themat least in this capacityin the future. Still, its important to extend them the courtesy of letting them know that you wont be giving them an interview opportunity. You can use a form letter thanking them for applying for the position and wishing them luck on their job search.ExampleDear candidateThank you for applying for position. We appreciate your interest in company.We received a number of impressive applications for this position. After reviewing your application, we will not be moving forward with your candidacy.We wish you luck in your job search and encourage you to apply for positions for which you are qualified in the future.Sincerely,Name of hiring manager or department2. The applicant who made it relatively far in the hiring processSomeone who came in for at least one interview deserves a more personal rejection letter. Along with stating that youll be moving forward with other candidates, mention her strong qualifications. If appropriate, you might encourage her to apply for another position now or in the future.Make sure this candidate doesnt receive a form rejection notice along with the more personal letter. This will undo the effort youve made to build bridges. (This happened to me once I received the form rejection notice a week after the initial, slightly more personal one, and it certainly left a bad taste in my mouth.)ExampleDear candidateThank you for taking the time to interview for position. We truly appreciate your enthusiasm for company and were impressed by your credentials and commitment to company mission.Weve met with a number of impressive applicants and have decided to move forward with other candidates at this time. We did not make this decision lightly and value the time and effort you have invested in the hiring process.We will keep your resume on file and alert you of any openings for which you qualify in the future.We wish you luck in your job search.Sincerely,Hiring manager3. Your second or third choiceAs with any candidate who interviewed for the role, this candidate deserves something more personal than a form letter. If she was one of your top choices, she probably knows it and will be disappointed by the news. Along with an email, you might also call to offer feedback and thank her for her time. Encourage her to stay in touch in case other opportunities arise later on.ExampleDear candidateThank you forthe time you have invested in the interview process for position.We were truly impressed by your credentials and qualifications.This letter is to inform you that we have decided to offer the position to another candidate and will not be moving forward with your candidacy at this time.Please know that we did not make this decision lightly. We enjoyed meet ing you andappreciate having the opportunity to learn about your skills and experience.We do believe you would be a valuable plus-rechnen to our company and will keep your resume on file and alert you of any openings for which you qualify in the future. We encourage you to reach out as well. Feel free to call me at xxx-xxx-xxxx should you have any questions now or in the future.We wish you much personal and professional success.Sincerely,Name of hiring manager